Once an RFQ has been sent to suppliers, quotes begin arriving. Axya collects every submission in one place, tracks revisions automatically, and gives you tools to compare pricing across vendors so you can make confident award decisions.
Suppliers can submit quotes in three ways:
Regardless of how a quote is submitted, it appears automatically in the Quotes tab on the RFQ detail page. Each supplier row displays a status badge indicating where they stand:
| Status | Meaning |
|---|---|
| New | The supplier has received the request but has not yet opened or responded. |
| In Progress | The supplier has started preparing a quote but has not submitted it. |
| Quoted | The supplier has submitted a quote. |
| Intent to Not Bid | The supplier has indicated they will not be quoting. |
| No Quote | The supplier did not submit a quote before the deadline. |
Every time a supplier submits or updates a quote — whether they respond by email, through the portal, or directly in the app — Axya creates a new version automatically. Each version captures a frozen snapshot that includes:
Once saved, a version cannot be edited. That gives you an immutable audit trail of every change.
The Version History section lists all versions in reverse-chronological order (newest first). Each entry shows the version number, date and time, and the total quote value. The current active version is clearly labeled, while superseded versions are visually distinguished.
Visibility note: Suppliers can only see their own submission history. Buyers can see the full version history across all suppliers on the RFQ.
When you are ready to evaluate submissions side by side, open the Quote Comparison tab on the RFQ detail page. The comparison grid displays all supplier quotes in a single view.
Columns include part specifications, unit prices from each supplier, lead times, and any custom fields defined on the request. You can switch between a grid view and a table view depending on your preference.
Key features of the comparison grid:
Unit prices, line totals, total quote values, and fee lines are shown with consistent two-decimal formatting across the comparison view.
For how daily exchange rates are sourced, frozen at RFQ closure, and how buyers with the right permission can adjust conversion rates, see Exchange Rate Management.
Once you have identified the best combination of suppliers, proceed to Awarding the RFQ to finalize your selection.
For Simple RFQs and RFPs where suppliers submit Excel-based quotes, see Excel Comparison for an alternative comparison workflow.
| Previous | Next |
|---|---|
| RFQ Detail Page | Excel Comparison |