Axya provides two ways to create a Purchase Order: start one from scratch or generate one directly from an awarded RFQ. Both paths lead to the same flexible draft editor where you configure line items, attach files, and send the order to your supplier.
For a general introduction to the module, see Order Management Overview.
This path is best when you are placing an order that did not originate from an RFQ, or when you need to build a PO from scratch.
This path saves time and reduces data entry errors by carrying forward information that has already been validated during the quoting process.
While an order is in Draft state, you have full control over its contents.
Each line item represents a part or service being ordered. For every item you can specify:
You can add blank rows individually or use bulk import to upload line items from a CSV or Excel file.
Upload supporting documents such as drawings, specifications, or PO PDFs. Files can be attached at the order level (applying to the entire PO) or at the line item level (specific to an individual part).
Select multiple line items to perform batch actions:
All changes are saved automatically as you edit. You can leave and return to a draft at any time without losing progress.
When your draft is ready, click Send Order to open the send drawer. From here you will:
The selected supplier contacts receive an email notification with a direct link to view and acknowledge the order in their supplier portal.
Once an order is sent:
You can monitor the order's progress, communicate with the supplier, and manage any revisions from the order detail page.
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