¶ Managing Orders
The Orders page is your central dashboard for tracking every Purchase Order (PO) across its lifecycle. In one place, you can see the status of each order, follow delivery progress, and know what needs your attention next.
¶ Open the Orders Page
- Click the menu in the top-left corner of Axya, next to the Axya logo.
- Select Orders.
The Orders dashboard opens. From here you can create, review, and manage all your Purchase Orders.
¶ Status Filters
Below the toolbar, a row of status filters summarizes your orders by status. Each filter shows how many orders are in that status. Click a filter to show only those orders in the table. Use the arrows at either end of the row to scroll through all the filters.
| Filter | What It Shows |
|---|---|
| All statuses | Every order, whatever its status |
| Draft | Orders you are still preparing |
| Waiting for review | Orders waiting for your action — for example, accepting or rejecting a change proposed by the supplier |
| On track | Orders confirmed by the supplier and on schedule for shipment |
| At risk | Orders sent more than two days ago that the supplier has not confirmed yet — we recommend following up |
| Late | Orders past their delivery date |
| Shipped | Orders with items shipped by the supplier |
| Ready for pickup | Orders with items ready for collection (only shown if your company manages pickups) |
| Archived | Orders that are completed or archived. Use this filter to review past orders and supplier performance |
Tip: Check Waiting for review and At risk daily — they show the orders that need action from you.
¶ Top Actions
- Create — Start a new Purchase Order manually (see Creating Orders).
- Reminder settings — Choose when and how often Axya sends automatic follow-up reminders to suppliers about their POs.
¶ Order Table
The main table lists your orders with the following columns:
| Column | What It Shows |
|---|---|
| Order Name | The PO name. An indicator highlights orders with new activity since you last opened them |
| Supplier | The supplier assigned to the order |
| Shipment Progress | A progress circle showing how many items are shipped or ready for pickup, out of the total |
| Shipping Note | An icon showing whether a shipping note was added |
| Line Items | The total number of line items on the order |
| Status | The current order state, shown as a color-coded tag |
| Delivery Date | The expected delivery date |
| Collaborators | Team members involved in the order |
| Internal Notes | An icon showing whether internal notes were added (internal notes are visible to your team only) |
| Labels | Labels added to the order to help you categorize and filter |
| Actions | A three-dot menu with more options for the order |
¶ Find Orders: Filter, Sort, and Search
- Sort by column — Click a column header to sort the table.
- Filter by column — Hover over a column header and click the three-dot icon to open advanced filters.
- Search — Type in the search bar to find orders by name, supplier, or other details. Suggestions appear as you type.
- Filter by status — Click a status filter to show only orders in that status.
- Filter by team member — Use the team view filter to show only orders assigned to specific team members.
- Combine filters — Apply several filters at once to narrow your view. Click Clear all filters to start over.
¶ Customize Your View
Axya saves your view preferences automatically:
- Show or hide columns — Click Columns to keep only the information that matters most to you.
- Reorder columns — Drag and drop columns into the order you prefer.
- Pagination — Choose how many orders to show per page at the top right. Your page size and position are kept between sessions.
- Filters — Your active filters stay applied, even when you open an order and come back to the Orders list.
¶ Related Articles
- Order Detail Page — Track and manage an individual order.
- PO Lifecycle — Learn about every order state and how orders move between them.
| Previous | Next |
|---|---|
| Creating Orders | Order Detail Page |