This guide covers the key concepts behind creating a new request in Axya. For detailed step-by-step instructions, see the knowledge base articles linked below.
When you create a new request, you first select the type that matches your procurement need:
You can also start a new request from a project (pre-populating parts and files) or from a purchase requisition. In both cases, Axya carries over the relevant details so you don't have to re-enter them.
For reusable request configurations, see RFQ Templates.
Axya does not auto-save your work. Use the Save button to save your request as a draft at any time. Drafts without a title, items, files, or suppliers (ghost drafts) are automatically deleted after 7 business days.
Axya automatically detects duplicate parts. An alert is displayed when the same part is at risk of being sent in multiple active requests.
Tip: Hover over a part to see the last awarded price and date, helping you benchmark new quotes against previous purchases.
For Simple RFQs, the supplier interface is significantly simplified. Suppliers do not need to enter a price per part. Instead, they provide only a total price, a lead time, and optional file attachments. This approach enables faster submission and reduces errors associated with long parts lists.
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