The PO Workbench is a dedicated workspace that lets you view a supplier's PDF document side-by-side with your PO data and map values directly from one to the other. Instead of manually comparing a confirmation PDF against your order and re-typing numbers, you select text in the document and link it to the matching table cell. The workbench is available whenever you review a supplier-submitted confirmation document from the Order Detail Page.
The workspace is divided into two independently scrollable panes:
You can scroll each pane separately to align the section of the PDF you are reading with the line item you need to update.
If the supplier uploaded a native digital PDF, text is already selectable. Highlight the value you need — a price, a date, a quantity — and it is ready to map.
For scanned documents where text cannot be highlighted, click Scan Document at the top of the PDF pane. Axya runs optical character recognition (OCR) on the file and makes the text selectable, just like a digital PDF.
Repeat for every field you need to update. You can link delivery dates, quantities, unit prices, or any other editable field.
Once you have finished mapping, switch to the review summary. This view filters the table to show only the line items you modified and presents an Old Value / New Value comparison for each changed field. You can tag each change with an action type to keep your revision history organized. For more information on how revisions are tracked, see PO Revisions.
When you are satisfied with every update:
All committed changes are recorded in the order's revision history and visible to both buyer and supplier.
Tip: The workbench pairs well with the revision workflow. After committing mapped changes, the supplier is notified of the updates just as with any other revision.
| Previous | Next |
|---|---|
| Shipment Tracking | PO Follow-ups |