Axya integrates with your ERP system to bridge the gap between your internal procurement processes and external supplier collaboration. Purchase orders created in your ERP are automatically synchronized to Axya, where suppliers can acknowledge, confirm delivery dates, propose revisions, and provide shipping updates — all without needing access to your ERP.
Supplier responses flow back into your ERP automatically, keeping your procurement data accurate and up-to-date without manual re-entry.
Axya's integration architecture is designed to work with any ERP system. Whether you use a major platform or a niche industry solution, we have a path to connect:
All integrations are built, owned, and maintained by Axya. Our engineering team designs, develops, and operates each connector end-to-end. In some cases, we work with ERP-specialized consultants to assist with ERP-side API configuration, but the integration itself — the middleware, the sync logic, the data mapping, and the ongoing support — is 100% Axya.
| ERP System | Integration Method | Deployment |
|---|---|---|
| Genius ERP | Direct REST API | Cloud |
| Infor CloudSuite Industrial (SyteLine) | ION API / IDO Services | Cloud or On-Premise |
| SAP S/4HANA / SAP ECC | SAP Integration Suite (BTP) | Cloud |
| Infor LN | ION API / BOD | Cloud or On-Premise |
| Epicor Kinetic | REST API + BAQs | On-Premise Middleware |
| IFS Cloud | IFS Connect + REST APIs | On-Premise Middleware |
| Oracle E-Business Suite | Oracle APEX REST APIs | On-Premise Middleware |
| Sage X3 | SData REST + SOAP Web Services | On-Premise Middleware |
| Microsoft Dynamics | REST API | On-Premise Middleware |
For ERPs not listed above — or for organizations that prefer to own their integration — Axya provides a comprehensive REST API that your team or system integrator can use to build a custom connection. Learn more
Your ERP isn't listed? That's not a blocker. Our flexible architecture means we can connect to virtually any system that can send or receive data. Contact us to discuss your specific setup.
Axya's ERP integration covers the full purchase order lifecycle:
| Data | Direction | Description |
|---|---|---|
| Purchase Orders | ERP → Axya | PO headers, line items, quantities, prices, delivery dates |
| PO Documents (PDF) | ERP → Axya | Purchase order PDF attached for supplier reference |
| Revisions | ERP → Axya | Updated POs are detected and suppliers are notified automatically |
| Supplier Acknowledgments | Axya → ERP | When a supplier confirms a PO, the acknowledgment flows back to your ERP |
| Delivery Date Updates | Axya → ERP | Supplier-confirmed or revised delivery dates written back |
| Price & Quantity Changes | Axya → ERP | Negotiated changes synchronized back to your ERP |
| Reception / Goods Receipt | ERP → Axya | Receipt data synced so suppliers see delivery progress |
| Suppliers & Contacts | ERP → Axya | Vendor master data imported to match POs to the right suppliers |
| Projects / Requisitions | ERP → Axya | Requisitions imported for RFQ creation (where supported) |
In most integrations, buyers control which POs are sent to Axya using a status dropdown added to the purchase order screen in your ERP. This is typically a simple custom field with values like:
The integration monitors this field and processes POs accordingly.
When all line items on a PO are fully received in your ERP, Axya automatically archives the order — keeping your active order list clean without manual intervention.
When a buyer modifies a PO in the ERP and re-triggers the sync, Axya automatically detects what changed (quantities, prices, delivery dates, new or removed line items) and notifies the supplier. Built-in safeguards prevent duplicate notifications and sync loops.
Suppliers can acknowledge individual line items rather than the entire PO at once. Each line-level acknowledgment flows back to your ERP independently, giving buyers granular visibility into supplier commitment.
Suppliers interact with POs through Axya's web portal — no ERP access or software installation required. They can:
Axya sends email notifications to suppliers at key lifecycle events:
Suppliers can propose changes to delivery dates, prices, or quantities. Buyers review and approve or reject proposals directly in Axya, and approved changes sync back to the ERP.
PO documents reach Axya through multiple channels:
Supplier confirmation documents, acknowledgment PDFs, and shipping documents are tracked in Axya and can be synced back to your ERP.
Axya supports multiple integration patterns depending on your ERP and infrastructure:
Used for cloud-hosted ERPs or those with cloud integration platforms (e.g., SAP BTP, Infor ION).
A lightweight Windows service deployed on a VM in your environment acts as a bridge between your ERP and Axya's cloud platform.
Your team builds the integration using Axya's documented REST API.
For ERPs that use XML-based messaging standards (e.g., Infor LN BODs).
All integrations use industry-standard authentication:
Most integrations require a small custom status field added to your PO screen. These customizations are:
Failed sync attempts are automatically retried over a configurable window (typically up to 24 hours). Once resolved, pending items are processed without manual intervention.
Integration administrators receive notifications when sync issues occur:
Axya monitors sync activity and alerts administrators if no data has been received from your ERP beyond the expected interval, indicating a potential connectivity issue.
Built-in guards prevent duplicate POs, duplicate file uploads, and duplicate revision notifications — even if the same data is sent multiple times.
| Phase | Duration | Activities |
|---|---|---|
| Discovery | 1-2 weeks | Understand your ERP setup, define scope |
| Configuration | 1-2 weeks | Custom fields, service accounts, API access |
| Development & Testing | 2-4 weeks | Build/configure integration, test with sample data |
| UAT | 1-2 weeks | End-to-end testing with real users |
| Go-Live | 1 day | Enable production sync |
Timelines vary based on ERP complexity and customer readiness.
Q: Does the integration modify our ERP data?
A: The integration writes back supplier responses (acknowledgments, confirmed dates, price updates) to designated fields. It does not modify your core PO data or business logic.
Q: Do suppliers need access to our ERP?
A: No. Suppliers interact exclusively through Axya's web portal. They never see or access your ERP system.
Q: What happens if the integration goes down?
A: Pending POs queue up and are processed automatically when connectivity is restored. No data is lost.
Q: Can we control which POs are sent to Axya?
A: Yes. Buyers explicitly choose which POs to sync by setting a status field in your ERP. Only POs marked for sync are sent.
Q: Does this work with our ERP's approval workflow?
A: Yes. The integration triggers after your existing approval process. Axya syncs POs that have already been approved and released in your ERP.
Q: How are ERP upgrades handled?
A: Custom fields added for the integration are protected using vendor-recommended mechanisms (activity codes, UDTs, etc.) and survive standard ERP upgrades.
Q: Can we integrate multiple ERP instances?
A: Yes. Axya supports multiple ERP configurations per organization, including different ERP types across divisions.
Q: What if our ERP isn't listed?
A: Axya's self-service REST API allows any system that can make HTTP calls to integrate. We also work with certified partners who can build middleware for unlisted ERPs. Your ERP is never a blocker.
Q: Is there a sandbox or test environment?
A: Yes. Axya provides a dedicated test environment for integration development and validation before going live.
| Guide | Description |
|---|---|
| How It Works | Detailed PO lifecycle, sync mechanics, and supplier portal experience |
| Security & Privacy | Data protection, access controls, and compliance |
| FAQ | Common questions about setup, data, sync, and suppliers |
| ERP | Guide |
|---|---|
| Genius ERP | Documentation |
| Infor CloudSuite Industrial (SyteLine) | Documentation |
| SAP S/4HANA & SAP ECC | Documentation |
| Infor LN | Documentation |
| Epicor Kinetic | Documentation |
| IFS Cloud | Documentation |
| Oracle E-Business Suite | Documentation |
| Sage X3 | Documentation |
| Microsoft Dynamics | Documentation |
| Other ERPs | Documentation |
| Self-Service REST API | Documentation |
For questions about ERP integration, contact your Axya account representative or email support@axya.co.