Sometimes a supplier sends their quote outside of Axya -- by phone, email, or in person. When that happens, you can record their response directly in the platform so it is captured alongside all other submissions for comparison and awarding.
Use this feature whenever a supplier communicates their quote through a channel other than the Axya portal. Recording it in the system ensures:
You can set one of three statuses on behalf of the supplier:
Select this option to indicate that the supplier has expressed intent to submit a quote. This updates their status without entering any pricing data.
Select this option to record that the supplier has declined to quote. Their status will be updated accordingly and they will be excluded from the comparison grid.
Select this option to enter the supplier's quote data into Axya. You have three methods for submitting the information:
Manual entry
Fill in the submission table directly. The editable fields appear in the submission table. For each line item, enter:
Excel template upload
This method is especially useful for quotes with many line items.
File upload
Attach the supplier's original quote document (PDF, Excel, or other supported format). This stores the source file alongside the quote record for reference.
Once the data is verified, click Save Submission. The submission will now appear as submitted on behalf of the supplier.
Once submitted, the quote appears in Axya as if the supplier had entered it themselves. It is:
This ensures that all supplier responses -- regardless of how they were received -- are captured in one place for a complete and fair comparison.
| Previous | Next |
|---|---|
| Supplier Recommendations | Supplier RFQ Experience |