Axya makes it easy to keep the right people involved in every Purchase Order. You can add team members as collaborators, transfer ownership, and control exactly which supplier contacts receive order notifications.
You can add internal team members as collaborators on any Purchase Order. To add a collaborator, open the order detail page and use the collaboration option in the order header.
Collaborators appear as avatar circles on both the order listing and the detail page, so you can see at a glance who is involved. Once added, collaborators see the order on their own dashboard and can participate in internal discussions.
Every order has a single owner who has full control over it. If responsibility shifts, you can transfer ownership to another team member through the collaboration dialog. When ownership is transferred:
Organization admins can manage ownership across the team. For details on admin capabilities, see Roles and Permissions.
Each person's access to an order depends on their role:
| Role | Capabilities |
|---|---|
| Owner | Full control — edit, send, revise, and close the order |
| Collaborator | View the order, participate in internal chat, and add notes |
| Viewer / Restricted Viewer | Limited visibility — cannot see sensitive data or take actions |
Visibility for users outside the buying team is configurable by your organization's admin. See Roles and Permissions for more on role configuration.
When you send a Purchase Order, you choose which supplier contacts should receive the notification. You can select one or more contacts from the supplier's registered contact list. Each selected contact receives a unique portal link to view and respond to the order.
From the order detail page you can manage the distribution list at any time — add new Points of Contact (POCs) and resend notifications as needed.
Orders can be scoped to specific teams within your organization. Use the team filter on the Orders dashboard to display only your team's orders. For organizations with multiple divisions, Axya supports multi-company team assignment so cross-division users see the orders relevant to them.
For more on how team members communicate within an order, see Order Communication.
| Previous | Next |
|---|---|
| PO Follow-ups | Communication |