Stay up to date with the latest features, improvements, and enhancements to the Axya platform.
¶ New and improved
- PO Sync Workbench — Dedicated workspace to reconcile supplier order confirmation PDFs against your PO table. Open it by clicking the confirmation file in Supplier Chat or from order confirmation history on the PO detail page; map PDF values into line items, Review Changes with tags, then Commit Changes (nothing saves until you commit). Scan Document runs OCR on image-based PDFs.
- PO revision financial impact — Quantity changes show the correct dollar impact in the Action Panel (no longer a zero placeholder). Impact badges remain in the chat timeline after a revision is confirmed.
- Supplier orders list — Defaults to My Orders (POs where you are Point of Contact); toggle All Orders for the full organization list. Preference persists for the session. Multi-column sorting on the orders table with default Promised Delivery Date (ascending) and a visible active-sort indicator.
- Quote versioning — Every submission path (email, portal, in-app) creates a versioned snapshot including submitter identity and timestamp. Buyers see all suppliers’ histories; suppliers see only their own. Compare two versions for a side-by-side diff (red / green pricing, line adds/removes).
- Excel quote comparison — Saved comparison views persist per RFQ. Bid-sheet and RFQ creation Excel attachments are grouped for easier navigation.
- Multi-currency in comparisons — EUR, CHF, and DKK alongside USD and CAD; View Currency in Quote Comparison with dynamic totals; PDF/CSV exports follow display currency; daily rates with the rate at quote submission logged for audit; buyers with permission can adjust conversion rates without full admin access.
- Parts catalog search — Internal Reference Number and Owner are searchable from the search bar on the Parts catalog (top of the Parts view), not only via column filters.
- Paste images in collaboration chat — Paste screenshots with Ctrl+V / Cmd+V; thumbnail preview and remove before send; plain-text paste unchanged.
- Email from unregistered supplier addresses — When the sender’s domain uniquely matches one supplier company, the message is ingested to the right RFQ/PO thread; generic domains excluded; buyer notified. Public domains still require manual onboarding.
- Email signatures — Phone number optional in profile; omitted from generated signatures when blank.
- PO supplier filter persists after opening an order and returning to the list.
- Quote comparison decimal display consistent (two decimals) for unit price, totals, and fees.
- Follow-up section on the buyer order view displays correctly after suppliers receive the daily digest.
- Contact All on RFQs available to Viewer role.
- Workspace folder part counts show the correct totals.
- Company profile — summary length corrected (230 characters); company name editable from the profile page where supported.
- Vendor Assessment Module — New module for structured supplier evaluation. Create questionnaires, invite suppliers via secure portal links, review and approve responses question-by-question, and search suppliers by their answers (certifications, capacity, regions). Limited rollout — contact us for access.
- Axya AI Assistant — Instant, AI-driven procurement insights. Get actionable intelligence on demand, including supplier recommendations based on draft RFQ requirements and historical sourcing data.
- AI PDF Discrepancy Detection — Automatically reads supplier PO confirmations and quotes, comparing them against your original orders. Discrepancies are flagged before you acknowledge — no more manual cross-checking.
- Request Creation Form Revamp — Completely redesigned intake process with document management templates, streamlined collaboration, modular NDA workflows, and category tagging.
- Partial PO Acknowledgement by Line — Suppliers can now acknowledge individual line items rather than accepting or rejecting the entire PO, enabling clearer communication on split deliveries.
- PO Confirmation Version History — View the full version history of PO confirmations with timestamps, change details, and the user responsible for each update.
- Decimal Quantity Support for POs — Support for fractional quantities (weight, length, volume) on PO lines with up to 6 decimal places.
- Excel Comparison Viewer — Side-by-side Excel comparison tool for analyzing complex quotation data directly in the platform.
- Copy & Paste Images in Chat — Paste screenshots and images directly into collaboration chats for quick visual communication.
- Company-Specific Currency Exchange Rates — Opt into custom fixed rates instead of live fluctuating rates. Rates freeze when an RFQ is closed to preserve record integrity.
- Parts Catalog Enhancements — Header filtering, description sorting, "Quoted Delivery Date" column (Award Date + Lead Time + buffer), mandatory file uploads, and conditional required fields in templates.
- Unified Team View — Manage all supplier messages through a unified view. Team members can cover for colleagues without checking individual orders.
- Collaborator Self-Service — All users (including Viewers) can add themselves as collaborators on POs and RFQs.
- Cascade Tagging — Parts now inherit tags from their parent PO/RFQ, with support for independent tag assignments.
- Vendor Code Search — Find favorite suppliers using specific vendor codes in search.
- Streamlined Supplier Order Modification — Suppliers can now adjust price, quantity, and delivery date in a single step rather than three separate actions, creating a faster single-click confirmation process.
- RFQ/PO Daily Summary Emails — Real-time follow-ups converted into a daily digest showing the status of all open requests and orders requiring attention. Reduces inbox clutter for suppliers.
- Full Email Reply Synchronization — All email replies are captured and classified within the platform, even forwarded emails. No more lost communication.
- Self-Service Supplier Onboarding — Send, track, and manage the onboarding process when adding new suppliers to your list directly in the platform.
- Smart Message Classification (AI) — Instantly categorize any supplier message with a single click. AI automatically identifies and tags the content type to speed up response times.
- Purchase Requisition Module — Team members can create and submit internal purchase requests for sign-off before initiating RFQs.
- Internal Collaboration During Projects — Add colleagues and leave comments for real-time feedback directly within the project creation workflow.
- Ready for Pickup Logistics — Suppliers can inform buyers when specific parts are ready for pickup with date and visibility tracking.
- Revert PO Shipping/Pickup Status — Buyers can revert a PO from Shipped back to Ready for Pickup or Acknowledged, with automatic data cleanup and audit logging.
- Quote Audibility & Version Tracking — Every quote submission or update creates an immutable versioned snapshot. Side-by-side diff view highlights price changes and added/removed line items.
- NDA Process for RFQs — Buyers select NDA type (unilateral/bilateral) and language (English/French) during creation. Suppliers must sign before accessing full RFQ details.
- RFQ Templates — Save an RFQ's title, scope, files, and supplier settings as a reusable template for future requests.
- ERP Sync Reliability — All PO and RFQ updates are now queued to guarantee synchronization. Failed updates trigger automatic email notifications to the buyer.
- Company Switching — Switch between companies or divisions without logging out.
- Team-Based Scoped Access — Users see only their team's data, giving each group focused visibility into their own requests and orders.
- Buyer Quote Upload on Behalf of Suppliers — Buyers can upload or update quotes on behalf of suppliers, including ITB responses, no-quote declarations, and custom file uploads.
- Persistent Filters on RFQ Listing — Your last-used filters are remembered automatically when you return to the listing page.
- PO Confirmation Flow Improvements — Purchase orders cannot be acknowledged while the buyer is reviewing changes; date change requests are auto-acknowledged once approved.
- Parts Catalog Enhancements — All team members can search across the company database to check part status throughout the RFQ and PO process.
- Supplier Notification Digest — Suppliers receive a single daily summary email instead of individual notifications for each update.
- Dashboard Revamp — Redesigned dashboard with consolidated updates, a personal notes section, and RFQ/PO status overview with custom tags.
- Partial Quantity Shipment Tracking — Record and monitor partial shipments per purchase order with a comprehensive shipment log.
- RFQ Summary PDF Export — Generate a one-click PDF summary of any RFQ for compliance and audit purposes.
- 6 Decimal Place Pricing — All price fields now support up to six decimal places for precision quoting.
- Supplier Reply Routing — Email replies from suppliers are automatically routed to the correct RFQ or PO conversation.
- Flexible Ownership Management — Transfer RFQ, PO, or Project ownership directly in the collaboration dialog. Previous owners are automatically added as collaborators.
- Multi-Company Team Assignment — Users can belong to teams across multiple companies, with team view filters per company context.
- Silent RFQ Closure — Close an RFQ without sending any notification to suppliers.
- Custom Display Names for Quotation Fields — Rename fields like "Quantity" to match your organization's terminology.
- Revert RFQ Decisions — Reverse an award or closure decision to reassess suppliers if needed.
- Ongoing RFQ Duplicate Prevention — When creating purchase requisitions, the system highlights ongoing RFQs for the same items to avoid duplicate sourcing.
- Quote OCR Parsing Expansion — Automated PDF quote digitization now supports a wider range of supplier formats with total price verification.
- Requests and Orders Listing Performance — Loading times improved by 500%, from 5 seconds down to under 1 second.
- Custom RFQ Status Filtering — Filter RFQs by status directly from the listing page.
- RFQ Creation Ownership — Assign a request owner before sending when collaborating with colleagues.
- Pin Pages in Top Bar — Pin up to three frequently used pages in the navigation bar for quick access.
- Multi-Column Sorting — Sort line items by multiple columns simultaneously.
- PO Analytics V2 — Spend analysis, supplier engagement metrics, on-time delivery tracking, custom filters, and Excel reporting exports.
- Excel Quote Template Revamp — Refreshed layout and color theme for supplier quote submissions.
- Message View Tracking — Buyers can see when suppliers last viewed their messages in Q&A.
- BCC on Supplier Notifications — Tag yourself in BCC on system-generated emails sent to suppliers.
- Orders Filtering Revamp — Clearer active state cards with instant "Clear All" button.
- RFQ Request Filtering Revamp — Modernized filtering UI matching the Orders page patterns.
- Supplier Targeting Per Module — Segment supplier contacts separately for Requests versus Orders.
- Top Bar Revamp — Streamlined navigation with improved icon placement, enhanced search bar showing recently visited items, and hotkey activation.
- PO Draft Page Improvements — Updated interface with improved file management, bulk upload support, and better supplier and POC selection.
- Auto Quote Parsing — PDF supplier quotes are automatically digitized with discrepancy flagging for faster review.
- ERP Integration for RFQs — Automated data synchronization between the platform and connected ERPs, including engineering file synchronization.
- PO Collaboration — Invite colleagues to shared purchase orders for visibility, communication, and notifications throughout the PO lifecycle.
- Orders Table Customization — Reorder and resize columns in the orders table; your preferences persist across sessions.
- Filter by Supplier on PO Tables — Quickly narrow down purchase orders by supplier name.
- Multiple Points of Contact Management — Manage which supplier contacts receive notifications on each RFQ or PO.
- Manual PO Creation — Create purchase orders from scratch directly on the Orders page.
- Email Integration (Send on Behalf) — System notifications sent using the buyer's email address to improve deliverability and avoid spam filtering.
- Custom Fields in Quote Comparison — Buyers with custom templates can award using advanced comparison fields.
- Last Opened Flag — A visual marker shows where you left off on each request or order.
- Drag & Drop File Upload in Chat — Upload files directly in supplier and internal chat via drag and drop.
- Advanced Quote Comparison — Side-by-side supplier comparison with cost analysis for data-driven awarding decisions.
- Quickly Add Suppliers to ASL — Add suppliers to your Approved Supplier List in a few clicks for future requests and orders.
- Internal Tags & Notes for RFQ/PO — Color-coded tags and private notes to track tasks and keep your team aligned.
- Custom PO Follow-up Timing — Customize the timing of follow-up emails for acknowledgements and shipping confirmations per supplier.
- Mark Shipment on Behalf of Supplier — Buyers can mark individual shipments as shipped when the supplier confirms through other channels.
- Download All Submissions — One-click download of all supplier submissions, organized by supplier.
- Buyer PDF Quote Digitization — Preview and update supplier PDF quote prices directly in the platform in just a few clicks.
- PO Confirmation File Upload — Drop a PO confirmation received outside Axya directly onto your order.
- View & Download History — Track who viewed and downloaded RFQ request and addenda files to ensure suppliers have the latest information.
- Message Notification Center — Centralized view for all supplier message notifications with read/unread tracking.
- Supplier Connection Requests — Premium suppliers can send business connection requests to buyers in the directory.
- Engineering Collaborator Role — Invite engineering colleagues for direct communication with suppliers on technical questions.
- Unlimited File Uploads for RFQ — No file size restrictions on RFQ and addenda attachments.
- RFQ/PO Description in Supplier Portal — Buyer notes are now visible to suppliers in the portal.
- PO Analytics Module (Beta) — Real-time insights into PO spend, on-time delivery, and supplier performance with custom filters and timeframes.
- RFQ Analytics Module (Beta) — Insights into RFQ spend, vendor selection, supplier response rates, and time-to-quote metrics.
- PO Revision Flow — Suppliers can propose changes for price, quantities, and delivery dates. Buyers review and approve/reject changes with full transparency.
- Simple RFQ — Streamlined request type where suppliers provide only a consolidated price and lead time via the login-free portal.
- RFI Shortlisting — Select and shortlist suppliers during the RFI process with individual feedback to each supplier.
- Add/Remove Parts on Active RFQs — Modify part lists on ongoing requests to adapt to changing requirements and communicate changes to suppliers.
- Quote Recap View — Toggle to an overall view of supplier selection on a part-by-part basis for strategic multi-supplier decisions.
- Real-Time Price History — Unit price variations calculated automatically from RFQ history. See if prices increased or decreased for each part.
- Export Project Quote Data — Export consolidated quotation data collected during RFQs in a few clicks for ERP updates.
- Improved Award Notifications — Suppliers receive detailed reports showing exactly which parts were awarded when RFQs are partially awarded.
- RFQ Draft Collaboration — Involve multiple stakeholders to create and refine requests before sending them out for bid.
- RFQ Creation Flow Revamp — Redesigned interface with auto-save, auto-generated titles, project template support, and automatic file association.
- PO Detail Page Revamp — Flattened item list with bulk actions for delivery date updates and shipping confirmation, sortable columns, and collapsible side panel.
- Unlimited File Upload (Multi-Part) — Upload files larger than 5 GB using multi-part upload technology. Share complete bills of material without file size restrictions.
- File Previewer Improvements — More viewing space, collapsible sidebar, and download-all capability.
- Genius ERP Integration for PO Module — Real-time synchronization of purchase order creation, updates, and reception with Genius ERP.
- Infor ERP Integration for RFQ Module — Real-time synchronization of request creation, project updates, and price/quantity data with Infor.
- Distance Filtering in Supplier Directory — Filter suppliers by proximity to your location to reduce shipping costs.
- Supplier Recommendations — Describe your need or upload files and receive 5–10 matched supplier suggestions.
- Open RFQ to Marketplace — Share your request with premium suppliers in the Axya network in one click.
- Improved Buyer Search in Directory — Faster and more accurate search results when browsing the supplier directory.
- Supplier Profile Revamp — Redesigned profiles showcasing capabilities, certifications, and project photos.
- New Logo and Top Bar — Streamlined navigation with a refreshed look.
- BOM Revision — Revise your Bill of Materials and automatically notify suppliers with updated documentation.
- RFQ Collaboration with Restricted Viewer — Add colleagues to requests with controlled, read-only access.
- Converted Lead Time — Automatic date conversion for quote lead times so you can compare against your reception date.
- Global Search — Find any request or order instantly from anywhere in the platform.
- Multiple Project Templates — Create customizable import templates for different request types.
- Supplier Portal — A login-free portal where suppliers can receive and submit quotations directly.
- Automated Follow-ups — Set automatic reminders that nudge suppliers at the right time without manual effort.
- RFQ Collaboration — Share requests with colleagues for backup management and team visibility.
- Supplier Distribution List Management — Control who receives notifications on each request.
- Two-Factor Authentication (2FA) — Email-based verification for enhanced account security.
- Request Lifecycle Management — Organize on-hold requests with follow-up notes and status tracking.
- Consolidated Quotation History Export — Export your full quotation history for ERP updates and record-keeping.
- Parts Catalog — A centralized part history database that updates automatically after each purchase.
- Single vs. Multi-Supplier Strategy — Choose between single-source or multi-supplier awarding within a single RFQ.
- File Exchange in Q&A — Attach files during buyer-supplier communication threads.
- Add Suppliers to Ongoing Requests — Invite additional suppliers to an RFQ that is already in progress.
- Autosaving RFQ Drafts — Jump in and out of request preparation at your own pace without losing work.
- Supplier Groups — Create custom groups to organize vendors and simplify selection during RFQ creation.
- Improved RFQ Creation Flow — Create requests from the main page with inline part and supplier search.