Our documentation is in the works, constantly evolving to serve you better. While it's still in draft mode and undergoing heavy development, it already offers valuable insights.
¶ Managing Suppliers in Axya
Axya simplifies supplier management by handling the onboarding of your Approved Supplier List (ASL) suppliers. This ensures that your supplier information is efficiently managed and readily accessible. Here's how you can manage your suppliers effectively through the Axya platform:
¶ Accessing Your ASL Suppliers
You can easily access your ASL suppliers through the Axya platform. Navigate to the “Suppliers” page. This direct access allows you to quickly view and manage your suppliers' information.
¶ Group Associations for Efficient RFXs
Streamline your requests process by associating suppliers with specific groups. These groups become invaluable when creating new RFIs or RFQs, as you can easily select the group of suppliers that align with your project's requirements. This targeted approach enhances efficiency in supplier selection and request creation.
¶ Distribution List Assignment
Each supplier can be assigned a distribution list, allowing you to define the individuals within the supplier company who will receive your requests. This ensures that your communication reaches the right contact person, facilitating effective collaboration and communication with your suppliers.
Go to your Suppliers tab on Axya;
Find your supplier (you can use the search bar);
Under the “Distribution List” column, you will see the contact points currently used by your company for sending orders/RFQs. There may be one or several emails associated;
To modify this list, simply click the “+” sign and a dialog box will appear. Here, you can:
- Remove a contact by clicking the “x”;
- Browse the dropdown menu to see if the supplier has other existing contact points you can use;
- Add a new contact point if it isn’t already listed.
Make sure to select the desired email(s) as contact points and finish by clicking “Save Preference”;
Under the “Distribution List” column, you will then see an overview of the updated contact points*.
* Please note that changing a supplier’s email will not affect the contact points of past requests. Only future requests/updates made after the change will be sent to the updated distribution list.
¶ Adding New Suppliers
Should you need to add new suppliers, the process is straightforward. By adding new suppliers, Axya will be notified and will initiate the onboarding process for your suppliers.Typically, this process takes less than 24 hours, ensuring that your newly added suppliers are properly integrated into your supplier list. As we continue to develop our platform, buyers will also have the autonomy to onboard their suppliers independently.
1- Go to the Suppliers tab
2- Click on Add Supplier
3- Enter the email address of your first point of contact for that supplier
4- Fill in the company information
5- Click on Add to complete the process.
6- Make sure that the final distribution list, lists the right points of contacts
*We recommend you to send a short email to the supplier to inform them of your decision to add them to your ASL on Axya. Please note that Axya will automatically follow up a few minutes later with a brief how-to email to help the supplier understand how to respond to your Axya requests.
- Currency Preference, ERP mapping.
¶ Filtering Options
Axya provides filtering options to enhance the visibility of your suppliers. You can choose to view your own ASL suppliers or explore Axya's extensive network of suppliers. Axya's recommended suppliers can be conveniently added to your list, or you can manually browse the directory and add them according to your preferences.
Managing your suppliers through Axya ensures efficient collaboration, effective communication, and streamlined procurement processes. As we continue to enhance our platform, supplier management remains a pivotal aspect to help you achieve your procurement goals seamlessly.
¶ Axya B2B Suppliers