The Suppliers tab is where you manage your organization's supplier network. From here you can add new suppliers, edit contact information, organize vendors into groups, and track onboarding status.
Click the Suppliers tab in the main navigation to see all of your approved suppliers. The list displays:
Axya sends an invitation email to the supplier to onboard them onto the platform. You can track their onboarding status directly in the supplier list:
To manage the contacts associated with a supplier:
Best practice: Keep contact information and responsibilities (RFQ/PO) up to date for each supplier to ensure efficient procurement process management.
Supplier groups let you organize vendors into custom categories for faster targeting during RFQ creation.
Create groups that reflect how you categorize your supply base. Examples:
When creating an RFQ, you can select one or more supplier groups to target. If you select multiple groups, Axya applies AND logic -- only suppliers that belong to all selected groups are included. This lets you narrow your targeting precisely (for example, selecting "Metal Fabricators" AND "Local Suppliers" returns only local metal fabricators).
Each supplier has a vendor code field that you can use for ERP mapping. Enter the vendor code that corresponds to this supplier in your ERP system so that exported data aligns with your internal records.
Go to the Invitations tab located above the supplier list. This tab displays all pending invitations that have not yet been accepted. If no invitations are pending, the list will be empty.
Axya provides a self-service onboarding flow for new suppliers. From the Suppliers tab you can: