The Parts tab is your centralized library of every part across all of your RFQs and purchase orders. Axya updates this catalog automatically after each purchase, so it always reflects your latest procurement activity. Use it to look up historical pricing, track part status, and export data for your records.
Click the Parts tab in the main navigation bar to access the catalog.
Step-by-step guide: Guide to the Parts Tab
Each row in the catalog represents a single part and displays the following columns:
Each part moves through a lifecycle reflected by its status:
| Status | Meaning |
|---|---|
| Created | The part has been added but is not yet part of an active RFQ. |
| Requisition | The part originated from a purchase requisition and is awaiting sourcing. |
| In RFQ | The part is included in an active RFQ that has been sent to suppliers. |
| Ready for Decision | The RFQ deadline has passed and at least one quote has been received. |
| Awarded | The part has been awarded to a supplier. |
| Cancelled | The part has been removed from the sourcing process. |
Note: A part only reaches "Ready for Decision" status when at least one supplier quote has been received after the RFQ deadline.
The search bar at the top of the Parts catalog filters the table as you type. It includes Internal Reference Number and Owner, so you are not limited to those fields’ column filters alone.
If your organization uses workspace folders to group parts, the part count on each folder reflects the actual number of parts in that folder.
Tags let you quickly categorize specific parts directly from the parts catalog. Create tags with custom names and colors, then filter by tag to track groups of parts that require special attention.
Double-click any cell in the parts table to copy its text to your clipboard. This is useful for quickly transferring part numbers, descriptions, or prices into other tools.
If your organization uses project templates, certain fields may be marked as mandatory before a part can be submitted. File upload requirements and conditional required fields are defined at the template level.
Use the export option available above the parts table to generate a file containing all visible parts and their details, which you can use to update your ERP or internal records.