The Parts tab is your centralized library of every part across all of your RFQs and purchase orders. Axya updates this catalog automatically after each purchase, so it always reflects your latest procurement activity. Use it to look up historical pricing, track part status, and export data for your records.
Click the Parts tab in the main navigation bar. The catalog opens with a searchable, sortable table of all parts your organization has created or purchased.
Each row in the catalog represents a single part and displays the following columns:
Each part moves through a lifecycle reflected by its status:
| Status | Meaning |
|---|---|
| Created | The part has been added but is not yet part of an active RFQ. |
| Requisition | The part originated from a purchase requisition and is awaiting sourcing. |
| In RFQ | The part is included in an active RFQ that has been sent to suppliers. |
| Ready for Decision | The RFQ deadline has passed and at least one quote has been received. The part is ready for evaluation. |
| Awarded | The part has been awarded to a supplier. |
| Cancelled | The part has been removed from the sourcing process. |
Note: A part only reaches "Ready for Decision" status when at least one supplier quote has been received after the RFQ deadline.
On first use, it is recommended to customize the columns to display only information relevant to your role.
You can drag and drop columns from left to right to arrange them in your preferred order. The custom order is automatically saved and persists when you log back in.
The search bar at the top left performs a search across all visible columns. Simply type a keyword and results filter automatically. Searchable fields include:
Each column offers a dedicated filter. You can:
Note: When a filter is active, a blue number appears above the filter button indicating how many filters are applied.
Select a status to see all parts associated with requests in that state. The available status options are context-aware, meaning they adjust based on the data currently in view. You can also filter by project type for a more targeted view.
If your organization uses teams, you can filter the catalog to show only parts belonging to your team. This keeps the view focused on the work that is relevant to you.
Tags let you quickly categorize specific parts directly from the parts catalog.
In the Tags filter, select the tags you wish to see. This is ideal for tracking a group of parts that require special attention.
Double-click any cell in the parts table to copy its text to your clipboard. This is useful for quickly transferring part numbers, descriptions, or prices into other tools.
If your organization uses project templates, certain fields may be marked as mandatory before a part can be submitted. File upload requirements and conditional required fields are defined at the template level and enforced when parts are created through those templates.
To export your parts data, use the export option available above the parts table. The export generates a file containing all visible parts and their details, which you can use to update your ERP or internal records.